An Election Committee, consisting of a
chairman and any two other Corporation members, shall be
appointed by the Board of Trustees to supervise and control
the selection of nominees and the voting procedure of the
election. (As amended on September 17, 2003)
The nomination procedure, the rules for
the registration of ballots as well as for the counting and
tabulation of votes prepared by the election Committee shall
be subject to the approval of the Board of trustees. (As
amended on September 17, 2003)
The Election Committee shall interview
and screen prospective candidates for election to the Board
of Trustees, and obtain the written consent of the nominees.
(As amended on September 17, 2003)
Only the nominees approved and listed by
the Election Committee shall be qualified for election. The
Election Committee shall prepare the list of candidates and
shall send such a list to the Corporation’s members at least
1 week prior to the date of the election. (As amended on
September 17, 2003)
On the date and time of the members’
meeting for the election of trustees, he/she must be
present, either in person or through his/her spouse
authorized to act by written proxy, a majority of the
members entitled to vote. (As amended on September 17, 2003)
If requested by voting member, the
election must be by ballot. The list of candidates
distributed to the members of the Corporation shall also
serve as ballots. Nevertheless, ballots shall also be
available in the election premises for those members
choosing to vote thereat. (As amended on September 17, 2003)
The election will commence and end at the
time set in the notice of election on election day. At the
time set to end the voting, the ballot boxes shall be
closed. No votes will be accepted after the ballot box is
closed. (As amended on September 17, 2003)
Ballots shall be numbered and must be
signed by the Corporation member, for record purposed. The
numbered and signed section will be detached from the ballot
by the Election Committee, or its representative, before the
ballots is placed in the ballot box. (As amended on
September 17, 2003)
The Election Committee, or its
representative, will record every vote against the list of
Corporation members, to eliminate the possibility of a
member voting more than once. (As amended on September 17,
2003)
Corporation members shall personally cast
their duly signed and numbered ballots, or may appoint their
respective spouses as their proxy to cast their ballots for
them. Upon the submission of such ballots, the Election
Committee shall detach the section containing the number and
signature, and thereafter place the ballot in the ballot
box. (As amended on September 17, 2003)
Immediately after the close of elections,
the Election Committee shall, in the presence of the members
present, count and tabulate the votes, and thereafter
immediately declare the duly elected candidates to be
members of the Board of Trustees. (As amended on September
17, 2003)
In the event of a tie, the Election
Committee shall declare a deadlock and immediately hold a
special election by the Corporation members still present at
the meeting, if still constituting a quorum, between the
candidates involved in the deadlock. A simple majority of
the votes cast at this special election shall decide the
result. (As amended on September 17, 2003)
BOARD
